Introduction
Recruiting has evolved into a high-speed, candidate-first process. In a world where attention spans are measured in seconds and inboxes overflow, SMS recruiting offers speed, visibility, and personalization that other channels simply can’t match. Whether you’re sourcing passive candidates, nurturing relationships, or streamlining interview coordination, text messaging can significantly improve response rates and hiring outcomes.
This blog includes 40 field-tested Text recruiting templates organized by hiring stage—from sourcing to onboarding. Inspired by real-world use cases and recruitment best practices, these messages are designed to help:
- Reduce time-to-hire
- Improve interview attendance rates
- Build stronger candidate relationships
- Fill roles faster with top-quality hires
Let’s dive in.
Application Acknowledgment Templates
- “Hi [FirstName], thanks for applying to [Company]! We’re reviewing your resume and will update you shortly.”
- “Hey [FirstName], we got your application for [JobTitle]. Thank you—we’ll be in touch soon!”
Interview Scheduling Templates
- “Hi [FirstName], we’d love to interview you for [JobTitle]. Are you available on [Date/Time]?”
- “Hey [FirstName], can you do a quick chat with [RecruiterName] this week? Text back with your availability.”
- “Please confirm your interview with [HiringManager] for [JobTitle] on [Date]. Here’s the calendar link: [Link]”
Interview Reminder Templates
- “Hi [FirstName], friendly reminder: Your interview with [Company] is tomorrow at [Time]. Good luck!”
- “Reminder: Your call with [Recruiter] starts in 1 hour. Join via: [Zoom/Link]”
Post-Interview Follow-Up Templates
- “Thanks again for your time today, [FirstName]! We’ll be in touch with feedback by [Day].”
- “Hi [FirstName], it was great speaking with you. Expect an update by end of week.”
Passive Candidate Outreach Templates
- “Hi [FirstName], I saw your profile and think you’d be a great fit for [JobTitle] at [Company]. Can we chat?”
- “Hi [FirstName], [Company] has an exciting role in [Department]. Let me know if you’re open to new opportunities.”
- “Quick note: we’re hiring for [JobTitle] in [Location]. Thought of you—interested?”
Job Offer Templates
- “Hi [FirstName], we’re thrilled to offer you the [JobTitle] role at [Company]! Check your email for the offer letter.”
- “Exciting news, [FirstName]! Your offer is ready. Let us know if you have any questions.”
Onboarding Coordination Texts
- “Welcome aboard, [FirstName]! Complete your onboarding docs here: [Link]”
- “Hi [FirstName], your Day 1 schedule is live. Check it out: [Link]. Let us know if anything is unclear!”
Candidate Nurturing / Keep-Warm Templates
- “Still thinking of you, [FirstName]! We’ll have an update on the [JobTitle] role soon.”
- “Hi [FirstName], just keeping you in the loop—we haven’t forgotten you!”
Rejection Texts
- “Hi [FirstName], thank you again for your interest in [Company]. We’ve decided to move ahead with another candidate.”
- “We truly appreciated your time, [FirstName]. This position was competitive, but we hope to connect again soon.”
Referral Requests
- “Hi [FirstName], know anyone looking for a great opportunity in [JobTitle/Field]? We’re hiring!”
- “We’re building our team! If someone in your network is job searching, send them our way: [Link]”
Re-Engagement Templates
- “Hi [FirstName], we spoke a few months ago—are you still looking for roles in [Field]?”
- “Hi [FirstName], a new [JobTitle] just opened at [Company]—want me to send the details?”
Internal Candidate Templates
- “Hi [FirstName], we received your internal application for [JobTitle]. HR will contact you shortly.”
- “Congrats, [FirstName]! You’re moving forward in the internal review process.”
Contractor & Freelance Engagement Templates
- “Hi [FirstName], we’ve got a new short-term role in [Field]. Are you available next week?”
- “Hi [FirstName], new freelance project alert! Details here: [Link]”
Candidate Experience / Survey Templates
- “Thanks for interviewing! We’d love your feedback. Take 30 seconds: [SurveyLink]”
- “Hi [FirstName], rate your hiring experience with [Company]: [RatingLink]”
Employer Brand Promotion Templates
- “Want to see what makes [Company] special? Check out this quick video: [Link]”
- “Life at [Company] isn’t all meetings. Here’s what our team’s up to: [CultureLink]”
Event and Hiring Drive Templates
- “We’re hosting a hiring event on [Date] at [Location]. Want to RSVP? Click here: [Link]”
- “Stop by our pop-up career fair this weekend and meet the team! Details: [Link]”
Urgent Hiring Campaign Templates
- “Immediate opening: [JobTitle] at [Company]! Great pay, fast hiring. Apply now: [Link]”
- “We’re urgently hiring for [Location]. Can we chat this week?”
Part-Time / Seasonal Hiring Templates
- “Looking for part-time hours? [Company] has shifts available now. Details: [Link]”
- “Hi [FirstName], seasonal jobs open now! Flexible hours, great pay: [Link]”
Win-Back Campaign Templates
- “Hi [FirstName], it’s been a while—are you still job hunting? Let’s reconnect.”
- “Just checking in! [Company] is hiring again. Want to see what’s open?”
Final Thoughts
Text recruiting is more than fast—it’s personal, efficient, and incredibly effective when done right. With these 40 templates in your hiring toolkit, you’ll improve candidate response times, create a smoother hiring experience, and stand out from the noise.
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